● IN PROGRESS · 2026
SharePoint Tenant
Modernization
Designed modernization strategy for a 93%-full SharePoint tenant with 468 sites — storage analytics, archive plans, and phased migration roadmap repositioning SharePoint as the company single source of truth.
ROLE
M365 Global Administrator
YEAR
2026
TYPE
Enterprise Infrastructure
COMPANY
Linkviva FZ LLC
468
Sites Mapped
93%
Tenant Full
NAS
Backup Layer
∞
Capacity After
// the_problem
The Problem
✕
SharePoint tenant reached 93% capacity with 468 sites accumulated over years.
✕
No governance model — anyone could create sites with no naming standards or ownership.
✕
Duplicate content scattered across multiple sites with no single source of truth.
✕
Critical company documents mixed with abandoned project sites from departed employees.
✕
No visibility into which sites were active vs abandoned vs business-critical.
// the_solution
The Solution
Comprehensive storage analytics audit across all 468 sites to classify by size and activity.
Designed governance framework with ownership assignment and naming conventions.
Created phased archive plan to move inactive sites to NAS cold storage.
Repositioning SharePoint as the company single source of truth backed by NAS.
Building migration roadmap that can be executed without business disruption.
// architecture
System Architecture
Site Inventory
→
Usage Analytics
→
Classification
→
Archive Plan
→
NAS Migration
→
Governed Tenant
// features_built
8 Features Built
01
Full Site Inventory
PowerShell-generated report of all 468 sites with size, owner, last activity, and content type.
02
Storage Analytics
Identified top 50 storage-consuming sites and classified each as active, inactive, or critical.
03
Governance Framework
Designed naming conventions, ownership policies, and site creation approval workflow.
04
Archive Classification
Categorized all sites into Active, Archive, Delete, and Migrate buckets.
05
NAS Integration Design
Architected NAS as cold storage layer for archived SharePoint content.
06
Migration Roadmap
Phased migration plan prioritizing quick wins and minimizing business disruption.
07
Single Source of Truth
Restructuring active sites into a clean hub-and-spoke information architecture.
08
Retention Policies
Designed Microsoft 365 retention labels and policies for compliance.
// tech_stack
Technology Stack
SharePoint Online
Primary platform being modernized — 468 sites across the full tenant.
PowerShell
Site inventory scripts, storage analytics, bulk permission reviews.
Microsoft Admin Center
Storage quota management, site lifecycle policies.
NAS Storage
Cold storage destination for archived SharePoint content.
Microsoft Purview
Retention labels and compliance policies for content lifecycle.
// delivery_timeline
Delivery Timeline
Phase 1
Inventory
Full audit of all 468 sites — size, activity, ownership, content classification.
Phase 2
Analysis
Storage analytics deep dive, governance gap assessment, priority matrix.
Phase 3
Planning
Archive plan, migration roadmap, governance framework, NAS architecture.
Planned
Execution
Phased migration beginning with inactive and orphaned sites.
// key_outcomes
Key Outcomes
Complete visibility into all 468 SharePoint sites for the first time
Governance framework prevents future uncontrolled site sprawl
Archive plan will recover significant storage headroom from inactive content
NAS integration provides cost-effective cold storage for compliance requirements
SharePoint on track to become a clean, governed single source of truth
Migration roadmap enables phased execution with zero business disruption